Staff Assistant

Location: Washington, District of Columbia, United States

Notice

This position is no longer open.

Requisition Number: 4270

Position Title:

External Description: Staff Assistant
Washington, DC, USA Req #4270

Wednesday, November 3, 2021

Summary

The U.S. Department of State's Bureau of Economic and Business Affairs is seeking qualified individuals to provide various administrative services as outlined in the Task section below. This position is located in the Bureau of Economic and Business Affairs Front Office (EB/FO) and is responsible for providing administrative support to the EB Assistant Secretary, Principal Deputy Assistant Secretary (PDAS), Chief of Staff, and Senior Advisor. Due to a significant staffing gap and lack of suitable candidates, combined with an expected increase in Front Office work with the expected arrival of a new Assistant Secretary, the Front Office requires additional administrative support for the coming 12-14 months.

Essential Functions

  • Under this contract, EB expects to obtain the services of contractors to provide various levels of administrative support in the EB Front Office.
  • Implement best practices for the efficient review and processing of Front Office paper and assist in identifying gaps and maintaining quality control.
  • Work in a collaborative, fast-paced work environment and provide support and assistance to other team members as necessary.
  • Prioritizes and tasks all incoming papers and projects, with minimal miscommunication and as soon as feasible after receipt.
  • Maintain and update various tracking files; request bureaus' clearance of memoranda for senior State Department officials, and troubleshoot specific concerns.

Competencies
  • Experience in general administrative practices within Federal Government.
  • Experience working with staff at all levels.
  • Experience with Microsoft Office suite.

Supervisory Responsibility

None required for this position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Must be able to remain in a stationary position 75% of the time.
  • Occasionally moves about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Frequently moves standard office equipment up to 25 pounds.
  • Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.Evening and weekend hours required, as required by business need.

Travel
All training and travel must be approved by the Contracting Officer's Representative (COR) in advance. Required travel abroad will be funded as needed and approved by the Government and will follow Federal Travel guidelines and allowances.

Experience
Must have a bachelor's degree from a university and one year of specialized experience demonstrating the following:

  • Experience in general administrative practices within Federal Government.
  • Experience working with staff at all levels.
  • Experience with Microsoft Office suite.
Education
Bachelor's Degree

Additional
Eligibility Qualifications
N/A

Security Clearance
Must possess or be able to obtain/maintain a SECRET security clearance.
Pursuant to Executive Order 14043, this position requires full vaccination against COVID-19 regardless of work location.

AAP/EEO Statement
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Other details
  • Job Family Administrative and facilities Services
  • Pay Type Salary

City: Washington

State: District Of Columbia

Community / Marketing Title: Staff Assistant

Company Profile:

Location_formattedLocationLong: Washington, District Of Columbia US

CountryEEOText_Description: US EEO Verbiage

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