Office Manager

Requisition Number: 3495

Position Title:

External Description: Office Manager
Fairfax, VA, USA Req #3495

Monday, February 22, 2021

Summary

The Receptionist will be providing direct support to all members of the All Native Group office and will serve as an integral component to the success and growth of our local operations. We are seeking a positive and self-motivated individual to assist in the daily operations and of our Fairfax location. Candidates must possess exceptional organizational skills, a dedication to superior customer service for both our external and internal clients, and the ability to operate and adapt within a fast-paced environment.

Essential Functions

• Greets vendors, customers, job applicants and other visitors at the front desk.

• Maintains office visitor log and operates a multi-line phone system to route incoming calls.

• Performs a variety of administrative duties, to include filing, scheduling appointments, transcribing notes, composing correspondence as directed (to include letters, memos, forms, policies, and procedures), and creating presentations.

• Provides administrative support to office staff to include, but not limited to, distributing mail, scheduling, and maintaining company cars & conference rooms, ordering/ maintaining office supplies, postage, and shipping.

• Works independently and within a team on special, non-recurring and ongoing projects.

• Responds to information requests as directed.

• Maintains a favorable working relationship with all employees to promote a cooperative and harmonious working environment in to facilitate positive employee morale.

• Works under general supervision.

• All other job-related duties as assigned by supervisor.

Competencies

• High skill level utilizing Microsoft Office applications (Word, Excel, PowerPoint).

• Strong ability to handle multiple tasks efficiently.

• Exceptional communication skills

• Professional demeanor: position continually requires demonstrated poise, tact, and diplomacy.

Supervisory Responsibility

None required for this position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to remain in a stationary position 75% of the time.

• Occasionally moves about inside the office to access file cabinets, office machinery, etc.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Frequently moves standard office equipment up to 25 pounds.

• Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

Typical days and hours of work are Monday through Thursday, 8:00 a.m. to 5:00 p.m.

Travel

Minimal to no travel is expected for this position.

Experience

1-2 years' experience in an administrative role

Education

High School diploma or equivalent. Associates or Technical degree preferred.

Additional Eligibility Qualifications

None

Security Clearance

None required for this position.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Other details

• Pay Type Hourly
• Travel Required Yes
• Required Education High School

City: Fairfax

State: Virginia

Community / Marketing Title: Office Manager

Company Profile:

Location_formattedLocationLong: Fairfax, Virginia US

CountryEEOText_Description: US EEO Verbiage