Secretary 09

Location: Washington, District of Columbia, United States

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Requisition Number: 3866

Position Title:

External Description: Secretary 09
Washington, DC, USA Req #3866

Wednesday, November 3, 2021

Summary:
Bureau of Economic and Business Affairs (EB) of the Department of State (DoS) requires contractor support to perform administrative services for the Bureau of Economic and Business Affairs and the Bureau of Energy Resources (ENR) located at the Washington, D.C. headquarters. This task is to provide support for both the EB and ENR bureaus.

Essential Responsibilities:

  • Maintain the Deputy Assistant Secretary's calendar, establishes meeting priorities, reschedules and arranges for substitute representation as appropriate
  • Makes travel arrangements for the Deputy Assistant Secretary, including securing travel and hotel reservations, passports, visas, and other travel documents
  • Review, analyze, and screens visitors and incoming phone calls, determines nature of request, routing issues of overriding and central importance to the Deputy Assistant Secretary and all other correspondence to appropriate staff, and personally provides routine or procedural information
  • Makes proper disposition of all communication coming into the office; recommends staff assignment for action based on knowledge of priorities, staff workload, and program goals
  • Reviews, drafts and processes correspondence for most non-technical matters; identifies items which need to be brought to the attention of the supervisor and refers to appropriate staff member; uses a variety of software in support of the office (e.g., Microsoft Office, E2 Solutions)
  • Maintain liaison-as needed- with senior officials both within and outside the Department. Make independent decisions on selected matters that can be resolved with own expertise. If necessary, engage bureaus and offices in anticipation of the Deputy Assistant Secretary's needs
  • Establishes and maintains multiple types of office records to enable quick and efficient retrieval of information; purges files as appropriate
  • Prepares and submits requisitions for office supplies, printing support, and related materials based upon personal assessment of the Deputy Assistant Secretary requirements, or as specifically requested.
  • Provides administrative support for meetings and conferences- e.g., schedules, gathers background materials, reserves appropriate facilities, clears and escorts visitors; attends as required to provide administrative support; and serves as backup to other ENR secretaries as needed
  • Serves as backup to other ENR secretaries as needed.
  • Performs other duties as assigned.

Security Clearance:
Secretclearance is required
Pursuant to Executive Order 14043, this position requires full vaccination against COVID-19 regardless of work location.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Other details
  • Job Family Administrative and facilities Services
  • Pay Type Salary

City: Washington

State: District Of Columbia

Community / Marketing Title: Secretary 09

Company Profile:

Location_formattedLocationLong: Washington, District Of Columbia US

CountryEEOText_Description: US EEO Verbiage

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