Location: Arlington, Virginia, United States
Requisition Number: 4084
Arlington, VA, USA Req #4084
Tuesday, November 2, 2021
ANG is seeking a Program Analyst to assist with the planning and conducting a variety of management, administrative and programmatic studies; serving as an expert advisor and consultant to senior management; and participate in the formulation, development, and implementation of Strategic and Long-Range Planning goals.
- Program Analyst will based on a knowledge of the supervisors views, composes documentation/correspondence on own initiative about administrative matters and general office policies for supervisor's approval.
- Anticipates and prepares documentation/materials needed by supervisor for conferences, correspondence, appointments, meetings, telephone communications etc., and informs supervisor on matters to be considered;
- Reads documentation (publications, regulations/directives) and takes action or refers those that are important to the supervisor and staff; Prepares special documentation or onetime reports, summaries, or replies to inquiries using information form a variety of sources such as reports or correspondence;
- Advises administrative staff in subordinate offices on new procedures; requests information needed from subordinate offices for meetings/conferences, reports, inquiries, etc; makes recommendations to shift clerical staff to accommodate workload needs;
- Handles a wide array of situations and conflicts involving clerical or administrative functions;
- May participate in developing workload goals, documentation, and deadlines;
- Composes documentation correspondence requiring some understand of technical matters;
- Notes commitments made by executive(s) during meetings and arranges for staff implementation; Makes recommendations for staff member to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations;
- Reads outgoing correspondence for executive's approval and alert's writers to any conflict with a document/file, grammatical or format errors, or departure from policies or executive's viewpoints; Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflicts;
- In the executive's absence, ensures that requests for action, documentation, or information are related to the appropriate staff member as needed, interprets requests and helps implement final action.
- Makes sure that information is furnished in timely manner; decides whether executive should be notified of important or emergency matters;
- Determines when new procedures are needed for changing situations and devises/implements alternatives; revises or clarifies procedures to eliminate conflict or duplication; identifies and resolves various problems that affect the orderly flow of work in transactions with parties outside the organization;
- Prepares documentation agenda for conferences; explains discussion topics to participants; drafts introductions and develops background information and prepares outlines for executive or staff members to use in speeches;
- Contacts or responds to contact from high-ranking officials in unique situations. These officials may be relatively inaccessible, and each contact must be handles differently, using sound judgement and secretion;
- Makes travel arrangements to include, airline, hotel, ground transport. Coordinates necessary preparatory travel meetings, and assists with obtaining visas, documents and schedules.;
- Collaborates with action officer and post point of contact (POC) on compiling travel briefing materials and trip logistics details.;
- Management of administrative details including supervisor's calendar, and other duties as assigned.
- Must be a U.S. citizen
- Skilled in the use of basic and advanced features of the Microsoft Office suite, including Access, Excel, PowerPoint, Word and other applications such as SharePoint, as well as other automated systems used by the Office, and the ability to learn and apply new software variations as they affect Office operations.
- Ability to extract detailed information from various sources, accurately capture that information in the appropriate system or document, and monitor status of information in order to prepare reports for management use.
- Ability to review office administration processes, problems, and issues and provide recommendations based on findings.
- Skilled in oral and written communication which enable the contractor to ensure facts, ideas, and instructions in a succinct and organized manner to advise and otherwise interact with other Office members on staff actions, reports, tasks, office correspondence and the use of automated office equipment, and with managers and others external to the Office with whom business is conducted or operational requirements are discussed.
- Possess a mastery of basic concepts, principles, and practices of a Program Analyst that enables the incumbent to have an understanding of the wide range of State Department office duties.
None required for this position
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Must be able to remain in a stationary position 75% of the time.
- Occasionally moves about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
- Frequently moves standard office equipment up to 25 pounds.
- Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel may be required for this position; however, the Contracting Officer's Representative must approve all travel prior to the commencement thereof.
The work is mostly sedentary. However, frequent international travel for periods less than 30 consecutive calendar days per trip is required, which can be extremely taxing both physically and psychologically, may involve long transits, layovers and time zone dislocation, and may involve multiple modes of air, land, rail, and water transportation to reach final destinations. There is considerable walking while traveling and the contractor must be capable of bending, crouching, stretching, etc., when making site visits.
The preponderance of the work is performed in an office-type setting, with adequate lighting, heating/cooling, ventilation, and protection from the elements. However, conditions in overseas Posts/facilities may vary depending on the stage of construction and the location. Travel may be to countries that typically do not have the same sanitary, healthcare, and environmental conditions that exist in most of the United States. Medical precautions in the form of inoculations or other preventive medicines are routinely required. Some overseas locations require special precautions regarding food and water consumption and personal safety.
The contractor must be available for overseas travel for extended periods of time, and to work extended work hours in conjunction with contractor schedules while at overseas project sites.
The contractor must be physically able, with reasonable and realistic accommodation where appropriate, and agreeable to conduct on-site investigation of facilities, project sites and building systems in a variety of climates, site locations, and working conditions
Bachelor's Degree from an accredited institution, strongly preferred.
Must be a U.S. citizen and possess or be able to obtain/maintain a SECRET clearance. Pursuant to Executive Order 14043, this position
requires full vaccination against COVID-19 regardless of work location.
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Job Family Administrative and facilities Services
- Pay Type Salary
Community / Marketing Title: Program Analyst
Location_formattedLocationLong: Arlington, Virginia US
CountryEEOText_Description: US EEO Verbiage